Last updated: 25 September 2026
This Privacy Policy explains how Vakil Labs (“we”, “us”) collects, uses, shares and protects personal data when you visit vakillabs.com, contact us, or use our legal, compliance and certification-support services. We process personal data in line with applicable Indian law, including the Digital Personal Data Protection Act, 2023 and the Information Technology Act, 2000 and rules made under them.
1. Personal data we collect
- Details you give us: your name, email, phone number, city or pincode, company name, and the details of your legal requirement, submitted through our forms, WhatsApp, phone calls or email.
- Matter documents: documents and information you share so that we can advise or act for you, which may include identity documents, property records, agreements, and family or employment details.
- Technical data: IP address, browser and device type, pages visited and similar data collected through cookies and analytics tools when you use the website.
2. How we use personal data
- To respond to your enquiry and to arrange consultations.
- To provide the services you engage us for, including drafting, filings, representation, compliance and certification support.
- To communicate with you about your matter, appointments, invoices and updates.
- To meet legal, regulatory, professional and record-keeping obligations.
- To maintain the security of our website and improve how it works.
We process your personal data on the basis of your consent, which you give when you submit it to us, or for other lawful purposes permitted by law. You can withdraw consent at any time by writing to us, although this may affect our ability to continue a service.
3. Sharing of personal data
We don’t sell your personal data. We share it only as needed to deliver our services or where the law requires it, for example with:
- advocates, chartered accountants, company secretaries and other professionals working on your matter;
- courts, tribunals, registries and government authorities for filings and proceedings;
- certification bodies, such as Veritas International (a JAS Global Certifications brand), where you engage us for certification support;
- service providers who host our website, email and communication tools, under confidentiality obligations.
4. Retention
We keep personal data only for as long as needed for the purpose it was collected, and for any longer period required by law or professional record-keeping rules. After that it is deleted or anonymised.
5. Security
We use reasonable technical and organisational safeguards to protect personal data against unauthorised access, loss or misuse. No method of transmission over the internet is completely secure, so please avoid sending highly sensitive information through web forms.
6. Your rights
Subject to applicable law, you may ask to access a summary of your personal data, correct or update it, have it erased, withdraw consent, or nominate another person to exercise your rights. You also have the right to raise a grievance with us, and to approach the Data Protection Board of India if your grievance isn’t resolved.
7. Cookies
Our website uses cookies and similar technologies to function properly and to understand how visitors use it. You can block or delete cookies in your browser settings, although some parts of the site may not work as intended.
8. Contact and grievances
For privacy questions, requests or grievances, contact us at support@vakillabs.com or +91 99416 26224, or write to Vakil Labs, No.7, Balamurugan Kovil 1st Street, RE Nagar, Porur, Chennai, Tamil Nadu 600116.
We may update this policy from time to time. The “Last updated” date above shows when it was last changed.
